Our Services

SMALL CORPORATION/ LIMITED LIABILITY COMPANY/ EIN

Why should you consider incorporating your business? It’s a wise decision for several reasons. Incorporation involves legally establishing a corporation with a specific name and drafting documents outlining the business’s purpose, name, and location. This process creates a distinct legal entity separate from any individual, which offers protection to its owners and investors in case of a lawsuit.

When choosing a type of company, it is very important to understand the difference in legal and tax relations, because each has its own advantages and disadvantages, and makes the right choice of the type of taxation. Wrong choice structure will deprive you of many tax and other benefits.

The type of company depends on the status of the business owner, projected income, and investment needs. At Trucking Paperwork, we specialize in setting up Small Corporations (S Corps) for small businesses. We’ll take a look at your specific situation and we will discuss the potential risks and obligations of your business and help choose the option that suits you.

Incorporating your business might sound complicated, but it doesn’t have to be.  You can reach out to us anytime, and we’ll be happy to explain how S Corps works or help you get started with the incorporation processes.

INFORMATION YOU WILL NEED:

• Corporation name desired
• Type of company
• President/Owner’s information

• First and last name
• Social Security #
• Date of birth
• Email address
• Phone number
• Address
• Copy of driver’s license or CDL

• Payment information

CORPORATION CHANGES

Reinstatement / Amendments / Annual Reports

• Corporation name

If anything has changed with the following:

• First and last name
• Social Security #
• Date of birth
• Email address
• Phone number

APPLY FOR NEW DOT AND MC AUTHORITY

As experts in the commercial transportation industry, we are well-trained in the process of obtaining USDOT and MC numbers, and we ensure that we incorporate all the specific aspects of our clients’ businesses during the application process.

We go beyond just securing USDOT and MC numbers; we take a comprehensive approach to help our clients plan the growth of their businesses. This means that right from the stage of registering the business, we carefully consider and calculate all potential challenges that may arise in the future.

Companies are required to have an MC number if they:

• transport commodities for hire in interstate commerce
• transport passengers for hire in interstate commerce

INFORMATION YOU WILL NEED:

• Company address
• Company phone number
• Articles of Incorporation
• EIN verification letter
• President/Owner’s driver’s license copy
• President/Owner’s Social Security #
• Previous DOT/MC # information (if applicable)
• Number and weight of trucks and trailers
• Information on what you will be hauling

MC REINSTATEMENT

Before you request reinstatement, please have your BOC-3 (Designation of Process Agent) form and insurance in place. If they are not in place, your reinstatement request will be placed on hold until the BOC-3 and insurance requirements are met.

In addition, you must have an active, up-to-date DOT # record, or include an updated MCS-150 form with your reinstatement request.

MC TRANSFER

A transfer of operating authority means there has been a change in ownership, management, or control of the company but the company intends to keep its existing MC number.

INFORMATION YOU WILL NEED:

Transferor (Seller)

• Company Name
• Doing Business As (DBA) or Trade Name
• Form of Business (Corporation, Partnership, or Sole Proprietorship)
• USDOT # (except brokers)
• Docket # (MC/FF/MX)
• Business Address
• Business Phone Number
• Name of Business Owner(s)

Transferee (Buyer)

• Company Name
• Doing Business As (DBA) or Trade Name
• Form of Business (Corporation, Partnership, or Sole Proprietorship)
• USDOT # (except brokers)
• Docket # (MC/FF/MX)
• Business Address
• Business Phone Number
• Name of Business Owner(s)

BOC-3

The Designation of Process Agents (BOC-3) is a form that designates a process agent in every state in the United States. All FMCSA motor carriers, brokers, and freight forwarders are required to have a BOC-3 on file with the FMCSA in order to get your authority granted.

INFORMATION YOU WILL NEED:

• Driver’s name (first and last)
• Company name
• President/Owner’s name
• Title (President, Owner, Manager, etc.)
• Address
• Phone number
• Email address
• DOT/MC #

UCR

This program requires individuals and companies that operate commercial motor vehicles in interstate or international commerce to register their business with a participating state and pay an annual fee based on the size of their fleet.

INFORMATION YOU WILL NEED:

• DOT/MC #
• President/Owner’s name
• Address
• Phone number
• Email address
• Number of units driving under MC # that you will be paying UCR for (including Owners-operators)
• Number of trucks should be the same as you are showing on safer

MCS-150 UPDATE AND CHANGES

The Motor Carrier Identification Report (MCS-150) is the form you will file to obtain and/or update your USDOT number. This allows the FMCSA to verify that the information associated with your DOT number is correct. You are required to process this update every 24 months, depending on the last 2 numbers of your DOT #.

INFORMATION YOU WILL NEED:

• Driver’s name (first and last)
• Company name
• DOT/MC #
• PIN # for DOT
• Federal ID number (Taxpayer ID)
• Owner’s address (business address and mailing address if different)
• Company phone number
• Email address
• Carrier mileage for last 12 months (including miles for all owners driving under your MC)
• Number of vehicles driving under MC (including all owners-operators), please separate owned and lease trucks/trailers and weight

NEW ENTRANT DOT AUDIT

Motor carriers are required to undergo a Safety Audit during their first year of operation as part of the New Entrant Program. This audit is essentially a review of the carrier’s records to ensure they have essential safety management controls in place, which are necessary to comply with Federal Motor Carrier Safety Regulations (FMCSRs), Hazardous Materials Regulations (HMRs), and related record-keeping requirements. Whether preparing for a New Entrant Audit, or a Compliance Review, we provide live assistance in preparing your company’s documents, as well as advise companies on what to expect on audit day.

If you failed an audit or received a conditional rating, you can connect with one of our Compliance specialists, and we’ll get started in building your own unique corrective action plan.

TITLE TRANSFER/ CORRECTION

Changing the title of a vehicle to your name promptly is important because it legally establishes your ownership, ensures proper insurance coverage, and prevents potential liability issues. It also simplifies registration and can benefit future resale value.

INFORMATION YOU WILL NEED:

• Original title (signed by seller and buyer and date)
• Name for title to live under
• Address
• Purchase price of vehicle
• Company name and address that the vehicle will be leased to (if applicable) and DOT # of the company the vehicle will drive under

NEW IRP ACCOUNT

The International Registration Plan (IRP) is a mutual trade agreement between the U.S., District of Columbia and provinces of Canada which recognizes the registration of commercial motor vehicles. It covers the costs of licensing fees.

INFORMATION YOU WILL NEED:

• Copy of your CDL or copy of driver CDL if applicant does not have a valid CDL and a copy of your driver’s license
• Copy of the Articles of Incorporation for your company
• Social Security Number and/or Employee Identification Number
• Proof of ownership: Title, ST-556 Form, Bill of Sale or invoice (issued by a licensed dealer)
• Prospective employer: name, address, phone number, Safety Carrier DOT #, Safety Carrier TIN #
• Proof of address with any four of the below documents (no older than 60 days)
• Phone bill (mandatory)
• Electric bill
• Gas bill
• Water bill
• Cable bill
• Internet bill
• Lease agreement
• Mortgage statement
• Real estate tax bill
• Insurance for car or truck (must be a certificate, declaration page or a bill)

IRP ADDITION / TRANSFER / RENEWAL

IRP ADDITION

• Adding Additional Units
• Copy of your current IRP registration (for any truck you have registered)
• Proof of ownership: Title, ST-556 Form, Bill of Sale or Invoice (issued by a licensed dealer)
• Heavy Highway Use Tax (HUT 2290) Form if vehicle was purchased more than 60 days ago
• Unit # of the new truck (a random number you pick)
• Safety Carrier DOT # and Safety Carrier TIN #

IRP TRANSFER

• Copy of the registration you are transferring from
• Proof of ownership: Title, ST-556 Form, Bill of Sale or invoice (issued by a licensed dealer)
• Heavy Highway Use Tax (HUT 2290) Form if vehicle was purchased more than 60 days ago
• Unit # of the new truck (a random number you pick)
• Safety Carrier DOT # and Safety Carrier TIN #

IRP RENEWAL

• Copy of your current registration or Secretary of State renewal of registration letter
• Safety Carrier DOT # and Safety Carrier TIN #
• Total miles in every state you traveled for the 4 quarter period required by the state
• Heavy Highway Use Tax (HUT 2290) Form for all vehicles that you are renewing (with IRS stamp or e-file logo clearly visible)
• Updates to address